Please click on the link to download the Venue Bid Manual for EBMT 2016
Please click on the link to download the Expression of Interest to Bid Form for EBMT 2016
Aims & objectives
The EBMT Annual Meeting is the society’s most important activity, both in terms of scientific exchange & networking and as a source of revenue to fund Research, Educational and Accreditation Activities. Maximisation of profit is therefore an important strategic goal, but this must be balanced by other key objectives:
Delivering meetings of the highest scientific level, positively evaluated to meet delegate expectations.
Ensuring the meeting is as economical as possible for EBMT members & delegates.
Fostering a long-term collaborative relationship with Industry sponsors.
Promoting transparency and accountability to members and delegates.
Description
Frequency |
Annual |
Time of year |
End of March / Beginning of April
It should not be scheduled during the Easter weeks, i.e. weeks containing Good Friday & Easter Monday, taking into consideration Easter holidays, therefore anytime from 15 March (earliest start date) to 15 April (latest end date) |
Venue |
European City with capacity to host meeting |
Official language |
English |
Selection of venue |
By EBMT Board (based on evaluation of bids satisfying pre-defined criteria) |
Duration |
Sunday to Wednesday (4 full days) |
Patient & Family Day |
Saturday |
Board & WP meetings |
Saturday & Sunday |
Corporate symposia |
Sunday |
Nurses Pre-Meeting |
Sunday |
Exhibition build-up |
Wednesday afternoon to Saturday (3 ½ days) |
Exhibition dismantling |
Wednesday afternoon and Thursday whole day (1 ½ days) |
Group registration |
Saturday afternoon |
Official core PCO |
Congrex/Congrex Travel, Basel, Switzerland (since the year 2000) |
Selection for EBMT 2016
The EBMT 2016 meeting will be the 42nd Meeting of the Physicians, 32nd Meeting of the EBMT Nurses Group, 15th Meeting of the EBMT Data Management Group and the 8th EBMT Quality management meeting, 4th Meeting of Cell-Processing Group.
The 10th EBMT Patient & Family Day will be organised on Saturday, prior to the commencement of the meeting.
Timing for EBMT 2016 Selection process: May 2012 – January 2013
Timeline |
Action |
May 2012 |
Announcement of “Invitation to Bid” (including Deadlines) |
25 June 2012 |
Preparation of “Interest to Bid” Document for the EBMT 2016 Annual Meeting |
28 September 2012 |
Submission Deadline for “Complete Bid Document” |
Sep. / Oct. 2012 |
Evaluation of Bids. Site visits if necessary |
January 2013
(Board Meeting) |
Presentation & Recommendation for Final Decision by the Board |